I spent my holidays doing the mundane…

I spent my holidays doing the mundane and am better for it. I’d love to share some deeply philosophical reflection of inner discovery, but so many other people do that so much better than I do.

Instead – let me share the virtue of the mundane.

I did not:

  • go on a hot tropical vacation – since we were having what I called ‘Winnipeg’ Christmas temperatures, that may have been a miss.
  • go skiing – given our “frickin’ freezin'” weather (see above) – that seemed like a smart choice.
  • go to the mall – my teenager daughter successfully covered that base on my behalf (several times).

What I did do…

  1. Read a really enjoyable book.  I dedicated more than one day to couch surfing, eating Christmas treats and reading my book. I read Ken Follet’s “Column of Fire” and thoroughly enjoyed the dive into Elizabethan England religious / political affairs.
  2. I did not get out my pyjamas before noon for the better part of 10 days.  When you are dedicated to a book, it is difficult to see why pyjamas are not part of the picture.
  3. I built an infuriatingly difficult puzzle. Who knew the silly little pug puzzle would be damn difficult? I literally could not move on to anything constructive until I had conquered that ridiculous set of coloured cardboard pieces.
  4. I hosted parties. I love bringing together old friends and new friends, family and interesting people.  So – I hosted a couple of parties – both formal and informal.  I am endlessly grateful to those who trust me enough to show up for my food experiments.
  5. I made beef wellington! I’m not sure if that qualifies as mundane. Butchering a $120 piece of meat to prepare it for it’s to be ‘wellington state’ was angst provoking. Ultimately – delicious and rewarding.
  6. I sent Christmas emails to my friends and family (you know – those people you only connect with 1 or 2 times a year). And in return, I received such wonderful messages back. Sometimes we forget about the real intent and purpose of the holidays.
  7. I finished my Certified ToP Facilitator portfolio.  This was a HUGE amount of work and while not really in the spirit of book and puzzle, could definitely be done in my pyjamas. My assessment will happen very soon and then I will be acknowledged as skilled in the Technology of Participation facilitation methods… my go to method for its ability to enable clear thought.
  8. I cooked new recipes from a new cook book.  Really one of the most fun things to do. Worst case scenario – never cook it again, or put differently, this too shall pass.

And so the point of all this … I had my personal time, my downtime, my regeneration time, and my family and friend times. Honestly – 2017 was just so interesting, unexpected and challenging that a good bout of the mundane was utterly necessary.

And now… I am pretty jazzed about 2018

… and therein lies the virtue of the mundane.

Bad acts of facilitation

In the last few weeks I have spoken with several people who have shared recent experiences working with a facilitator. In all cases they have said “the facilitator was not very good”. That catches my attention – what are they referring to?  What is happening when the facilitator isn’t very good? 

Complaint #1:  The facilitator had their own agenda. 

The group believed that the facilitator had an agenda and was maneuvering the group towards an already determined outcome. They felt manipulated, that their input was being selectively considered to match a previously determined outcome.

An essential rule – the facilitator must be neutral. The facilitator can not have a pre-defined ‘answer’. The facilitator may speculate on where the group will go for design purposes, but does not know ‘the answer’. Otherwise, the facilitator is perceived to be in collusion with the organizer and the group will not support the result.

Complaint #2:  We didn’t get anything done.

Two days of gruelling meetings coming to a conclusion with no substantive result. The group’s frustration is boiling over due to the inconsiderate waste of their time.

A facilitator must clearly define the outcome for the meeting. To be clear, it is an outcome such as a decision (we will select an option), not a description of the decision to be made (we will decide if option b is right). Facilitators are responsible for getting crystal clear on the desired outcome for the  meeting. This means detailed discovery discussions with the client. Poor discovery leads to poorly defined outcomes and dissatisfied participants.

Complain #3:  The facilitator talked too much.

The facilitator engaged with the discussion, shared opinions and took space away from participants. Participants were frustrated by the inability of the facilitator to ‘stay out of it’.

This is a common complaint when a subject matter expert is asked to lead a meeting. They have expertise, they want to share. A facilitator is content neutral. They do not have a role in content. Their role is to create the conditions for the people in the room to share their wisdom. Instead of hiring the subject matter expert to facilitate, invite them to participate and hire a content neutral facilitator.

Complaint #4:  The process was convoluted.

The facilitator didn’t have a process that was clear or well understood. Participants didn’t know where they were headed, the discussion seemed random.

This might be the most telling indicator of a non-facilitator. Good process is based on an understanding of group dynamics and how people think. The most involved part of event preparation is planning the appropriate group process. A good facilitator designs conversations to keep a group on track and to avoid random acts of dialogue.

Complaint #5: The facilitator was winging it.

The facilitator seemed to be adjusting their plan on the fly and didn’t really seem to know what was to be accomplished.

A good facilitation has iceberg qualities. Only about 10% of the effort it takes to create a good facilitated event is visible. The ‘submerged’ part of the event is the time taken to discover needs and prepare the right process for the group. It is not to say that a facilitator never changes plans mid-event, because that does happen. When course change is needed, a good facilitator discusses the situation with the group and makes change with the input and the consent of the group.

Remember that a facilitator, as defined by Roger Schwarz the leading academic on the subject, is  “a person who is acceptable to all members of the group, substantively neutral and has no decision-making authority, intervenes to help a group improve the way it defines and solves problems in order to increase the group’s effectiveness.”

I feel physical pain when I hear such complaints. To be an excellent facilitator is to embrace the mindset of a facilitator, to deeply understand the role, to have invested in training, to be expert in core methods and to constantly hone skills. Some people have natural talent for facilitation. All talented facilitators have invested in their skills.

_______________________________

Are you engaging in acts of bad facilitation?

If you answer yes to any of these questions, you may be guilty of bad facilitation:

  1. Weigh in on content
  2. Offer your opinion on the result
  3. Drive a group towards a specific answer
  4. Love being the centre of attention
  5. Wing it (process, schmocess!)
  6. Can’t explain the underlying methods that you’re using

Are you a thoughtful facilitator?

If you answer yes to these questions, you may be a thoughtful facilitator:

  1. Deep respect for the wisdom of the group
  2. Conscientiously neutral and ensuring there is space for all opinions in the room
  3. Keeper and driver of process
  4. Concerned with achieving desired outcomes
  5. Can discuss with you the details of their process and rationale behind them
  6. Have discuss client needs, group dynamics, needed outputs and event objectives, at length

Need to hire a facilitator?

If you’re hiring one for the first time, look for the following:

  1. Professional certification (through IAF, INIFAC or other)
  2. Have formal training  (Technology of Participation, The Art of Hosting, The Skilled Facilitator, Leadership Strategies)
  3. Adhere to professional ethics (see IAF’s code of ethics)
  4. Engage in continuous professional development